W-2 Form FAQ

Q&A for the TXLC Employees Relating to W-2s

What date are the W-2 forms legally required to be mailed out?
What address do you have on file for me?
How long will it take to receive my W-2?
Can you fax a copy of my W-2?
What do I need to do in order to receive a reprint of my W-2 for the years prior to and including the year 2007?
How do I change my address to receive my W-2 for 2007?
Will a request for duplicate W2 form change my address in the Payroll System?
Who is responsible for updating my address?
My son/daughter is in the military and needs a copy of his/her W2. How do I get it?
I don't understand what all the items are on my W-2.
Why are my federal and state taxable wages different from Social Security wages?
The amount listed on my W-2 is not the same as year-to-date earnings on my December pay stub?

 

What date are the W-2 forms legally required to be mailed out?

  • They must be postmarked by January 31, 2008
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What address do you have on file for me?

  • The last address provided to the Payroll office
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How long will it take to receive my W-2?

  • The W-2 forms were mailed by January 31, 2008. Please allow at least 10 days for delivery. If ordering a reprint, please allow 10 business days from the receipt of your self-addressed envelope and payment.
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Can you fax a copy of my W-2?

  • We do not fax, email or offer them online. You cannot pick them up as they must be mailed showing a postmark date.
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What do I need to do in order to receive a reprint of my W-2 for the years prior to and including the year 2007?

  • In order to receive any reprint, you must follow these steps:
    • Mail the request into the Wichita corporate office indicating what year or years you are seeking a reprint.
      • Include a self addressed stamped envelope
      • Include on a spare sheet of paper your name, Social Security address for the restaurant(s) where you were employed.
      • Include a payment of $5.00, either in cash or money order made payable to LS Management, Inc.
      • Mail the above requirements to:
        LS Management, Inc.
        PO Box 9508
        Wichita, KS 67277
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How do I change my address to receive my W-2 for 2007?

  • The W-2 forms for the year 2007 have already been processed & mailed. In order to receive a reprint, you must follow the same steps shown above.
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Will a request for duplicate W2 form change my address in the Payroll System?

  • No. The address specified on the request for Duplicate W2 form is only for the one-time mailing of the requested form.
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Who is responsible for updating my address?

  • Every employee is responsible for updating his/her address as soon as an address change is known. In addition, the employee is responsible for reporting any changes to his/her status such as marriage, divorce, death or employment changes within 30 days to the Payroll Department. Certain events may qualify the employee to make changes to his/her insurance elections if processed within 30 days. Name changes require a new Social Security Card before the employees name can be altered. The Internal Revenue Service may impose fines on employers if the employees name reported on the W2 and pay records do not match the Social Security Administrations records.
  • If you wish to change your permanent address in the Payroll System, you must send a written request. If you are an active employee contact your General Manager and complete a Form W4 and have them send it to the payroll office. If you are an inactive employe
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My son/daughter is in the military and needs a copy of his/her W2. How do I get it?

  • Follow the instructions above and include a copy of an authorization form from the employee.
  • W-2 statements cannot be released to any other party without written authorization from the active or inactive employee.
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I don't understand what all the items are on my W-2.

  • See "Notice to Employee" on the reverse of copy B, and "Instructions" on the reverse of copy C.
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Why are my federal and state taxable wages different from Social Security wages?

  • Certain pre-tax deductions such as Section 125 plans including medical, dental, vision, life, flex medical and dependent care reduce federal, state, and Social Security wages. Other pre-tax deductions including NC state retirement, annuities, and 401K reduce only federal and state taxable wages.
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The amount listed on my W-2 is not the same as year-to-date earnings on my December pay stub?

  • The year-to-date earnings on your check stub are the actual amounts that you earned during the calendar year. Not all of your earnings are federal taxable; some of your deductions such as medical insurance are made before taxes. This reduces your taxable income. The amount on your W-2 is federal taxable earnings.
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If your social security number or name is incorrect on your W-2 please fax or mail a written statement with what information needs to be corrected. For example if your social security number is wrong, on a plain piece of paper include your name, date, signature, the correct and incorrect social security numbers, the location you work, and an address we can mail a W-2C to. Please allow 10 days from receipt of request for delivery. Mail requests to: LS Management / PO Box 12726 / Wichita, KS 67277

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